ADMINISTRATIVE ASSISTANT NEEDED
OVERVIEW
Pacific Catch is seeking an administrative assistant to join the corporate office team.
This position offers entry-level professionals the opportunity to contribute meaningfully on a wide variety of administrative, HR, accounting, marketing and operational tasks in a fun, hospitality-focused San Francisco office setting. The administrative assistant plays the ultimate support role, assisting the Pacific Catch operations team on projects, while attending to daily administrative duties. They are often the first contact for visitors, delivery personnel, and callers to The Pacific Catch Corporate Office, and therefore must demonstrate the highest level of guest hospitality, both in person and on the phone. Through supporting the Operations, HR, Accounting and Marketing departments, the administrative assistant gains exposure and practical experience in accounting, banking, ADP’s Human Resources and Benefits Module, small business operations and office management, HR administration, employee benefits, auditing and restaurant operations.
REPORTS TO
Human Resources Director
SCHEDULE
This is a full-time, hourly position between the hours of 8:00 am and 6:00 pm, Monday through Friday, approximately 35-40 hours/week.
REQUIRED ATTRIBUTES
- You thrive in an entrepreneurial, fast-paced environment with little direction
- Adaptable, flexible and able to manage heavy workload, prioritize well and meet deadlines
- Impeccable attention to detail and minimal errors
- Highly reliable, responsible, honest and independent
- Energetic, outgoing and hospitable personality
- Must embrace technology like Google mail and calendar, social media and other communication tools
- Openness to being coached/mentored and provided feedback on a regular and ongoing basis
- Sincere interest in HR, accounting and office management skill development
- Ability to contribute meaningfully to creative projects and endeavors – not afraid of assignments requiring creativity or writing
- Passionate about food, eating out and the hospitality industry
REQUIRED SKILLSET AND EXPERIENCE
- 2 or 4 year degree from accredited college strongly preferred
- 1 – 2 years of previous administrative or start-up experience
- 2+ years experience working in a restaurant or in hospitality preferred
- Bilingual capability (Spanish) strongly preferred
- Punctual, strong work ethic and commitment to excellence. No historical issues with attendance or reliability.
- Strong critical thinking skills with the ability to use deductive reasoning to problem solve and trouble shoot issues
- Superior verbal and written communication, listening and strong interpersonal skill
- Strong time management and organizational skills
- Advanced computer skills and the ability to create excel spreadsheets, business correspondence, training documents
- Ability to deal with confidential information and documents with the highest degree of trust and discretion
- Ability to research and interpret complex policies and employment related laws
- Advanced writing, copywriting, editing and formatting skills, including an eye for good design and aesthetics
- Interest in and experience with social media including Facebook, Twitter, Instagram and Pinterest
KEY RESPONSIBILITIES
- Assisting operations/corporate office team on a variety of administrative and operations tasks
- Document, form, and information organization, storage, and filing: keeping all info stored and updated in online/remote spaces for secured and easy access. Includes scanning, copying and archiving
- New hire data entry using HRIS system and filing, follow up when information is missing
- Assisting with daily HR administration: compliance tracking, reporting and assisting with resolving issues
- Assisting in the creation of operations and training materials. Document and training tool printing, collating, organizing and distributing.
- Preparing A/P checks for Accounting Manager to sign, including matching invoices and preparing check mail outs
- Preparation of expense reports and processing, including receipt copying
- Coding executive and Pacific Catch Manager credit card statements once a month
- Filling out credit applications for Pacific Catch vendors
- Running errands for members of the team (shopping, bank, post office, lunch)
- Sorting mail daily and sending out-going mail. Receiving, preparing and shipping Fed-Ex, UPS and other package deliveries, distributing to appropriate parties
- Keeping printer station and office storage area clean and organized, restocking, ordering supplies
- Keeping guest reception area and conference rooms clean and tidy. Booking conference rooms and meetings. Setting up refreshments for meetings
- Answering general phone calls and the doorbell; all guest reception and hospitality, including offering and preparing refreshments such as coffee, tea and snacks
- Providing administrative support to marketing manager, operations manager, HR director, controller, COO and CEO
AS NEEDED
- Assisting in research and other projects for Pacific Catch Operations Team
- Running reports and audits for executive team members
- Conducting menu and uniform inventory, and conducting industry research and presenting findings to team
- Assisting with maintenance of marketing calendar and supporting offsite catering and marketing events
- Managing newsletter contacts and database, also drafting marketing-related correspondence for guests
- Writing articles for newsletter or other PR-related publication, as well as updating and maintaining social media postings
COMPENSATION
Hourly rate of $15/hr-$18/hr. Health benefits after 6 months of employment and 25+ hours/week, 401K after 1 year, commuter benefits, long-term disability and employee meal benefits are also offered as long as eligibility requirements are met.
ABOUT PACIFIC CATCH
We aim to attract, nurture and retain hospitable individuals who embrace and live out the company’s core values and mission in all of their work activities and interactions with guests and fellow team members. We strongly believe that the success of our restaurants and brand is a direct result of the quality and dedication of our people, and we are committed to offering extraordinary opportunity for personal and professional growth, a competitive package of unique and meaningful benefits and a fun and inclusive work environment where people feel cared for and valued.
Pacific Catch strives to be the leader in seafood restaurants by serving the freshest, most responsible product available. We respect the environment through what we sell, and the products we use. We serve chef-quality fish items cooked-to-order, utilizing fresh and wholesome ingredients and house-made sauces, inspired by the flavors of the Pacific Rim. Check out our website to learn more about our concept, our menu and our team: www.pacificcatch.com
TO APPLY
Please respond to this ad by sending your resume and a brief cover letter explaining why you are interested in working with us to CorpJobs@pacificcatch.com. Please use the subject “Administrative Assistant” in your email’s subject line so that your resume does not get lost in the inbox, and paste your resume into the body of your e-mail. Apologies if you do not hear back from us. Due to the large number of applicants, we are only able to reply to those with whom we would like to interview, but we appreciate your interest in our company!
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